{"id":19857,"date":"2025-12-26T06:11:42","date_gmt":"2025-12-26T06:11:42","guid":{"rendered":"https:\/\/fccl.com.pk\/eng\/?page_id=19857"},"modified":"2026-01-14T12:58:40","modified_gmt":"2026-01-14T12:58:40","slug":"whistle-blowing-policy-3","status":"publish","type":"page","link":"https:\/\/fccl.com.pk\/eng\/whistle-blowing-policy-3\/","title":{"rendered":"Whistle Blowing Policy"},"content":{"rendered":"

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Whistle Blowing Policy<\/h2>\n

[\/vc_column_text][vc_separator type=”small” position=”center” up=”15″ down=”10″][\/vc_column][\/vc_row][vc_row css_animation=”” row_type=”row” use_row_as_full_screen_section=”no” type=”grid” angled_section=”no” text_align=”left” background_image_as_pattern=”without_pattern” z_index=”” background_color=”#FFFFFF” padding_top=”50″ padding_bottom=”0″][vc_column][vc_column_text css=””]Scope<\/u><\/strong><\/p>\n

The Policy is applicable to all categories of Company Affiliates including FCCL\u2019s Board members, Management and Employees and External Associates such as Contractors, Sub-contractors, Vendors, Consultants and other Business Partners etc.<\/p>\n

The Policy covers following concerns for reporting by whistle blowers: –<\/p>\n

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Conduct by anyone, which is an offence, breach of law or failure to comply with legal obligations<\/p><\/div>

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Violation or non-compliance of Company\u2019s policies & procedures<\/p><\/div>

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Health and safety risks, including risks to the public as well as other employees<\/p><\/div>

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Damage to the environment, Company assets and corporate image<\/p><\/div>

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Possible fraud, corruption, incorrect financial reporting with mala-fide intentions<\/p><\/div>

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Illegal use of sensitive Company data<\/p><\/div>

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Actions which are unprofessional, unethical, inappropriate or are in conflict with a general understanding of what is right<\/p><\/div>

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Workplace harassment<\/p><\/div>

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Unauthorized use or access to Company property<\/p><\/div>

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Insider trading<\/p><\/div>

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Non-adherence to the principles of FCCL\u2019s Code of Conduct<\/p><\/div>[\/vc_column][\/vc_row][vc_row css_animation=”” row_type=”row” use_row_as_full_screen_section=”no” type=”grid” angled_section=”no” text_align=”left” background_image_as_pattern=”without_pattern” z_index=”” background_color=”#FFFFFF” padding_top=”20″ padding_bottom=”30″][vc_column][vc_column_text css=””]Objectives<\/u><\/strong><\/p>\n

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  • To cultivate a culture of transparency, fairness and accountability within FCCL and to enable individuals to report illegal, unethical or non-compliant activities confidentially and without fear of retaliation.<\/li>\n
  • It fulfills compliance requirements under SECP guidelines and supports internal governance.<\/li>\n
  • This policy also fulfills compliance obligations under the Code of Corporate Governance issued by SECP.<\/li>\n<\/ul>\n

    [\/vc_column_text][vc_separator type=”transparent” up=”15″ down=”10″][vc_column_text css=””]Policy Statement\/ Provisions\u00a0<\/u><\/strong><\/p>\n

    FCCL encourages employees and associates to report actual or suspected misconduct through defined secure channels.<\/p>\n

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    • All disclosures will be handled with confidentiality and neutrality<\/li>\n
    • Retaliation against whistle-blowers is strictly prohibited<\/li>\n
    • This policy affirms FCCL\u2019s zero-tolerance approach to misconduct and ensures that concerns are addressed professionally and lawfully<\/li>\n<\/ul>\n

      [\/vc_column_text][vc_separator type=”transparent” up=”15″ down=”10″][vc_column_text css=””]Roles and Responsibilities<\/u><\/strong>[\/vc_column_text][vc_accordion active_tab=”false” collapsible=”yes” style=”accordion”][vc_accordion_tab title=”Whistle-Blowing Committee (Sub-committee of Executives):”][vc_column_text css=””]<\/p>\n

      The Whistle-Blowing Committee shall serve a supervisory and oversight role in the implementation of this policy. It makes sure that all reported concerns are handled fairly, kept confidential, and comply with legal requirements. Routine or low-level concerns will be handled by the designated investigator, while sensitive or high-impact cases may be directly managed by the Committee, which can recommend further action to the Managing Director or, through the HR & R Committee, to the Board.<\/p>\n

      [\/vc_column_text][vc_separator type=”transparent” up=”15″ down=”10″][vc_column_text css=””]A Committee comprising relevant executive members shall be formed as under: –<\/p>\n

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          1. Company Secretary (Chair).<\/li>\n
          2. Chief Financial Officer (CFO).<\/li>\n
          3. Director HR&A.<\/li>\n
          4. Head of Internal Audit.<\/li>\n
          5. Co-opted Member (head of relevant Department, if required).<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n

            [\/vc_column_text][\/vc_accordion_tab][vc_accordion_tab title=”Human Resource Department:”][vc_column_text css=””]<\/p>\n

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            • Ensure company-wide communication of the policy.<\/li>\n
            • Protect whistle-blowers from retaliation.<\/li>\n<\/ul>\n

              [\/vc_column_text][\/vc_accordion_tab][vc_accordion_tab title=”Internal Audit”][vc_column_text css=””]<\/p>\n

              The Internal Audit function shall support the Whistle-Blowing Committee in policy implementation and monitoring. Its responsibilities include:-<\/p>\n

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                • Appointing a Senior Manager as the Focal Communication Person to receive and log concerns<\/li>\n
                • Maintaining secure and confidential records of all whistle-blowing cases for a minimum of five (5) years<\/li>\n
                • Submitting quarterly and annual summary reports of complaints, investigations, and outcomes to the Whistle-Blowing Committee and the Board of Directors through Audit Committee<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n

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                    • Determine if the highlighted concern falls under this policy.<\/li>\n
                    • Ensure confidential handling and appropriate escalation<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n

                      [\/vc_column_text][\/vc_accordion_tab][\/vc_accordion][vc_column_text css=””]Reporting Channels and Handling Process<\/u><\/strong>[\/vc_column_text][vc_accordion active_tab=”false” collapsible=”yes” style=”accordion”][vc_accordion_tab title=”Concerns can be raised through:”][vc_column_text css=””]<\/p>\n

                      Email:\u00a0 whistleblowerconcerns@fccl.com.pk
                      \nWeb link: https:\/\/fccl.com.pk\/eng\/company-information\/
                      \nConfidential call on specific PTCL Number : 051-9280075
                      \nPost \/ Courier: The Chairman Whistle-Blowing Committee, Corporate Department, Fauji Towers, Block III, 68 Tipu Road, Chaklala, Rawalpindi, mentioning the subject \u201cWhistle Blow\u201d on the envelope
                      \nIn-person: Supervisor, HOD or Internal Audit Focal Person<\/p>\n

                      [\/vc_column_text][\/vc_accordion_tab][vc_accordion_tab title=”Investigation Procedure”][vc_column_text css=””]<\/p>\n

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                        • Investigators shall be nominated by the Whistle-Blowing Committee and may include an Investigation Officer from the Internal Audit Department, the HR Department, or a combination of both<\/li>\n
                        • Initial acknowledgment within 3-4 days<\/li>\n
                        • Full investigation within 15 days (expanded issues can take 30 days)<\/li>\n
                        • Reporting to MD and whistle blowing Committee through Court of Inquiry (COI)<\/li>\n
                        • Possible disciplinary action or escalation<\/li>\n
                        • Record retention for 5 years<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n

                          [\/vc_column_text][\/vc_accordion_tab][\/vc_accordion][\/vc_column][\/vc_row][vc_row css_animation=”” row_type=”row” use_row_as_full_screen_section=”no” type=”grid” angled_section=”no” text_align=”left” background_image_as_pattern=”without_pattern” z_index=”” background_color=”#FFFFFF” padding_top=”20″ padding_bottom=”30″][vc_column][vc_column_text css=””]Two-Way Communication<\/u><\/strong><\/p>\n

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                            • Whistle-blowers will receive an acknowledgement of receipt within 3-4 days via email or through provided source of communication<\/li>\n
                            • Updates shall be shared through given source of communication after every 7 days<\/li>\n
                            • Final communication within 15 days unless extended to 30 days<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n

                              [\/vc_column_text][vc_separator type=”transparent” up=”15″ down=”10″][vc_column_text css=””]Compliance and Monitoring<\/u><\/strong><\/p>\n

                              The Internal Audit Department and the Whistle-Blowing Committee shall monitor compliance with this policy. Any instance of retaliation against a whistle-blower will be reported to the Managing Director, who may take immediate interim measures as necessary. The matter shall then be escalated to the Audit Committee for formal review and further action if necessary.<\/p>\n

                              [\/vc_column_text][vc_separator type=”transparent” up=”15″ down=”10″][vc_column_text css=””]Confidentiality and Data Protection <\/strong><\/p>\n

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                                • Identity of whistle-blower is protected internally, unless external legal disclosure is required. Data will be handled in compliance with the relevant laws<\/li>\n
                                • Whistle-blower Committee is not allowed to disclose internal concerns to any of the external bodies unless the concern raised involves legal provisions or disclosure is required by law<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n

                                  [\/vc_column_text][vc_separator type=”transparent” up=”15″ down=”10″][vc_column_text css=””]Approving Authority<\/strong><\/p>\n

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                                    • The Board of Directors will approve the Whistle Blowing policy after recommendation from HR & R Committee<\/li>\n
                                    • The Operating Procedures to implement the policy will be adjusted or modified by the MD provided no financial impact exists<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n

                                      [\/vc_column_text][vc_separator type=”transparent” up=”15″ down=”10″][vc_column_text css=””]Review and Revision<\/strong><\/p>\n

                                      Every 3 years or on necessity based or with change in related Law etc. However, Whistle Blowing Committee, Internal Audit and HR may propose changes if required earlier through HR & R Committee<\/p>\n

                                      [\/vc_column_text][vc_separator type=”transparent” up=”15″ down=”10″][vc_column_text css=””]Circulation<\/strong><\/p>\n

                                      Policy will be shared to all concerned through email, onboarding material, internal notices and published on FCCL\u2019s official website as per the requirement of Code of Corporate Governance 2019<\/p>\n

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                                      Confidential Whistleblower Reporting Form<\/strong><\/span><\/p>\n

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